Volunteer cancellation cover plan
Send the current roster, cancelled roles and the availability information volunteers agreed to share. Grantkeeper lists possible replacements without assigning a person to two places at once.
Fictional example.
Start with the source records
Send the current roster, cancelled roles and the availability information volunteers agreed to share. Grantkeeper lists possible replacements without assigning a person to two places at once.
Keep required training and role limits in the coordinator’s review. The assistant drafts requests rather than marking people confirmed. Update the source roster after replies arrive and share a fresh version with shift leads.
Check before using the draft
Availability is not acceptance. The coordinator checks training and confirms each replacement.
Use Google Sheets, Slack. Read the volunteer scheduling guide.
Sources: Google Sheets documentation, Slack documentation
What you send
Two pantry volunteers cancelled Saturday. Use this availability sheet to draft a cover plan.
What Grantkeeper prepares
A cover plan with uncovered roles, possible replacements and individual request drafts to review.
What to keep in mind
Availability is not acceptance. The coordinator checks training and confirms each replacement.